Job Description

Job Description

Job Description

Job description

Entertainment Travel Specialist

Full-Time | In-Office | Tampa, FL
Compensation: $58,000 – $68,000 + Performance Bonus

About The Hotel Guy

The Hotel Guy is a specialized travel management company supporting major music tours, film productions, television shows, and large commercial shoots worldwide.

We coordinate hotel, air, and ground travel for production crews, talent, and creative teams moving between cities on demanding schedules. Our clients include advertising agencies, production companies, and entertainment organizations working across the U.S. and internationally.

While this role shares some similarities with a corporate travel agent position, the work is heavily focused on hotel strategy, group logistics, and production coordination rather than traditional leisure travel booking.

The Role

We are hiring a Travel Specialist with a hotel operations background to help manage hotel and travel logistics for fast-moving production teams.

This role is ideal for someone who understands how hotels operate — inventory pressure, group blocks, guest expectations, and front office realities — and wants to apply that experience in a new environment.

Instead of managing a single property, you'll work with multiple hotels across different cities, coordinating accommodations and logistics for production teams and talent.

Key Responsibilities

Hotel Sourcing & Coordination

• Source and secure hotel inventory for production teams
• Assist with structuring and managing group room blocks
• Monitor cut-off dates, rooming lists, and reservation changes
• Align hotel placements with production schedules and shoot locations
• Navigate high-demand markets and limited availability

Hotel Communication & Negotiation

• Work with hotel sales teams and front office leadership
• Negotiate competitive rates and concessions
• Secure upgrades and special accommodations when possible
• Maintain strong working relationships with hotel partners

Production Travel Logistics

• Coordinate ground transportation for crews and talent
• Manage last-minute travel adjustments
• Solve logistical issues quickly and professionally
• Maintain accurate documentation and billing records

Required Experience

We are specifically seeking candidates with hotel supervisory/managerial operations experience, such as:

• Front Office
• Guest Services
• Reservations
• Hotel Manager

Bachelor's Degree is required

Candidates should have experience with:

• Managing group reservations or room blocks
• Handling guest escalations and service recovery
• Working in high-demand operational environments
• Coordinating with hotel leadership and sales teams

Preferred Experience

• Hotel sales exposure
• Group reservations experience
• Entertainment, production, or VIP client exposure
• Hospitality management degree

Who Thrives in This Role

• Calm under pressure
• Organized and detail-oriented
• Strong communicator
• Comfortable solving problems quickly
• Able to manage multiple moving parts simultaneously

Why Work With Us

Work behind the scenes of major music tours, films, television productions, and commercial shoots, with opportunities for career growth and occasional industry travel perks.

Location: Tampa, FL
This is a full-time, in-office role. Candidates must be located in the Tampa area or willing to relocate.

Skills

• Musical
• Managing Crews
• Booking Travel
• Reservation Management
• Detail Oriented
• Front Office
• Hospitality Management
• Guest Service
• Documentation
• Hotel Sales
• Supervisory Experience
• Negotiation Skills

About The Hotel Guy

We are a specialized travel company that manages complex travel logistics for the entertainment industry. Our work supports major music tours, feature films, television productions, and large-scale commercial shoots around the world. From coordinating travel for touring artists and crews to managing cast and production teams for films, TV shows, and national advertising campaigns, we handle the behind-the-scenes logistics that keep productions moving. Our team regularly organizes travel for dozens — and sometimes hundreds — of people at a time across multiple cities and countries. As our company continues to grow, we are committed to developing talent from within. Team members who demonstrate strong performance, reliability, and initiative have opportunities to take on greater responsibility and grow into more advanced roles within the organization.

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